Sunday, November 15, 2015

HACA Council Meeting

Sunday, November 15, 2015

3:00 P.M. at HACA

Rds. 8 & C


I. Call to Order by Pres. Simone and roll call.

  A. Visitor 2 minute comments.

II. Approval of minutes from October 18, 2015.

III. President’s Report and welcome.

IV. Secretary Report, Diane

V. Treasurer's Report, Laurie

VI. Committee Reports.

  A. Patrice on Maintenance

  B. Dorothy on Farmers Market S.U.P.

  C. Jennifer on yearly newsletter.

VII. Old Business

  A. Simone report on Liability Insurance

  B. Patrice report on Albizia meeting and emergency road connectivity.

  C. Shawn report on HACA web site, new wifi

  D. Discuss Helicopter flyover statement, petition

VII. New Business

  A. Rachel M. on getting new seats for playground swings

  B. Bylaw proposals for January membership vote.

  C. Build New Picnic Tables?

VIII. Next meeting December 13th!

IX. Adjourn.

Sunday, October 18, 2015

HACA Quarterly Meeting Minutes: Sunday October 18th, 2015

Hawaiian Acres Community Association

Meeting [Quorum short for Membership Meeting]

Sunday, October 18th, 2015…..3:15 PM

Call to order and check quorum: 16 signed in, one proxy, four members

with multiple properties, for a total of 23….short of a 2/3rds or 30 needed

for membership meeting voting quorum.

List of attendees (lots/votes):

Nick Owens, Shawn Beltz, Jennifer Meyers, Diane Winslow, Simone Lindhardt (3), Robert Gentzel, Susan Tita, Mark McClintick (3), Brian Farris, Chess Am, Cal Coonz, Dorothy Sanger (2), John Breitmeier, Patrice Macdonald (2), Rachel McClintick, Laurie Birch, Dave Huff

At call for two minute community input, Bob G.

raised concerns for non-compliant F.A.A. helicopter flyovers. It was determined to

make a statement on the issue and inform our members of the petition.

II. Approval of minutes from September 2015. [Simone moved; Jennifer second]

All approved.

III. President, Simone, welcomes members and guests. [New member present, Brian


IV. Secretary, Diane, thanked V.P. Shawn for new website for minutes and Acres news.

V. Treasurer’s Report: Laurie B. said that we started our term with $55,000 and that

we now have $60,000 in our Treasury. Our SUP application has cost us ~ $850 over the past year. Our

Reminder postcards were a success.

VI. Committee Reports: Patrice on Maintenance. Items completed….Chains on gate

hinges. Under consideration….perpetually missing items slowed by stenciling our name;

checking motion light; checking drainage over front door; catchment cover. Dorothy S.

reported on the last step to our SUP approval. The committee has asked to be exempted from the $2,000 valve to provide the Volunteer Firefighters with a second method to get water from catchment.

VII. Unfinished Business: Shawn explained that a new insurance broker was looking

for replacement for our Liability Insurance. Simone and Andrew will check with

County regarding our Keiki Bus Shelters. Regarding the Annual Newsletter…..

articles will be submitted at a meeting in two weeks and printer and mailing

planned out. [John B. said to include next year’s meeting times]

VIII. New Business: Discussion defined further research needs to be done on protecting

liability by reaffirming independence of Volunteer Fire group and the Neighborhood Watch. It was agreed that the Neighborhood Watch was independent.

Jennifer discussed plans for welcome package for new members and bylaw amendment for a

free non-voting membership included with title transfer fees. It was also announced that the Center has a new wireless router on the way for our members. Faster Internet!

Also, a HACA wrong phone number listing on the website has been resolved.

IX. Future Agenda Items. Amendments to Bylaws to be presented at

the January 2016 meeting regarding the transfer fee memberships as well as

reaffirming chartered responsibilities for council members and membership

stating that behaviors against other members could result in loss of

membership / building privileges. [John B. reported a problem with a member.]

X. Adjourn at 4:26 [Next regular council meeting on November 15 at 3 pm].

HACA Membership Meeting Agenda: Sunday October 18th

Hawaiian Acres Community Association
Membership Meeting
Sunday, Oct 18th 2013
3:00 PM
HACA Center, Roads 8 & C


I. Call to order

- Roll Call

- Determination if quorum for membership meeting is present in person or by proxy (min 30/10%)

- Changes/additions to the posted agenda? (2/3 vote required for changes.)
- Visitor comments (if meeting reverts to regular council meeting in the absence membership quorum):

limited to 2 minutes per guest and should relate to agenda item.

II. Approval of minutes - September 2015 council meeting

III. President's Report - Welcome board members members and guests. - Simone

IV. Secretary's Report – Diane

V. Treasurer's Report – Laurie

VI. Committee Reports
A. Maintenance – Patrice
B. Market committee – Dorothy / John

VII. Unfinished Business
A. Liability Insurance Update – Shawn

B. Annual Newsletter Requirements and Mailing – All Council Members

C. Bus shelters – Simone / Andrew

VIII. New Business

A. VFD and Neighborhood Watch Independence – Shawn

B. Welcome Pamphlet for new members and transfers – Jennifer

C. New wireless router ordered; faster Internet for members – Nick

D. HACA Phone # Update – Nick

IX. Future Agenda Items
A. Bylaw Amendments

1. Transfer fee memberships - Laurie

2. Reaffirming chartered responsibilities for council and membership - Shawn

X. Next meeting: Regular Council meeting; Sunday November 15th at 3pm in the HA Community Center.

XI. Adjourn

Sunday, September 20, 2015

HACA Board Meeting Minutes: Sunday September 20th





September 20 2015


1) Motion : to accept VP Earl Jambura resignation accepted .

Ayes 8 noes 0

2)Dorothy led discussion on the SUP and. achievements of having gotten all the paper work ; documentation finished and accepted by Planning dept in . research contributed includes documentation that could be previous renewal permits as a community center from 1993. Letter written for postponement and extension to final and SUP. Mahalo Dorothy

3) Dorothy proposed a raise for groundskeeper Kim Pinkerton. He has done this work for many years and is dependable . This motion was tabled for further discussion depending on financials :

4) Motion made by Simone Lindhart, to nominate Shawn Beltz as new VICE president :

Discussion followed . All board members voted in favor .

Shawn Beltz sworn in as new Vice President of Haca

Vote and motion passed . :

Ayes 8 noes 0

II. Treasurers report : treasurer in hospital . Ten months ; approximate Income from transfer fees or dues are approx $17,000.


Much discussion on format and protocol for newsletter . Haca will find the template and guideline format . Diane is still writing her independent Whirled world.

Discussion Tabled until Commitee and protocols can be addressed .


1) Put chains and locks on hinges of gates in playing field

2). petty cash for two rubber backed runners for wet floors

3) BIISC big island invasive species Commitee will work with Patrice on Albizia eradication and Ohi'a wilt

4) Dahl requesting requisition for tiling floor . Will do estimates and pricing , labor costs .

5) motion made for NO TRESPASSING signs . Motion passed

8 ayes noes 0

6) schedule the newsletter Commitee to meet in person .

Meeting adjourned

Tuesday, September 15, 2015

Old Newsletters, Meeting Minutes, Financials, etc...

You can find all of the old newsletters, meeting minutes, financials, maps, and other miscellaneous documents below.  We will gradually move these into the searchable timeline in text form as well.