Sunday, May 22, 2016

May 22nd 2016 Meeting Agenda




HACA Membership Meeting, May 22, 2016, at 3:00 [After HARC]


  1.    Call to Order
                A.     Roll Call and Quorum.
  II.           Minutes from April 24, 2016.


  III.          Secretary’s Report.


   IV.         Treasurer’s Report.


   V.           Committee Reports:
                  A. Special Use Permit Report; Shawn, Dorothy, Simone re: Handicap
                  Parking; Shawn re: Building Inspector results.
                  B. Janitorial Report.
                  C. Maintenance: Patrice
  
    VI.        New and Unfinished Business:
                 A. Report on Concrete Slab
                 B. Road issues.

    VII.        Meeting Adjourned.

Sunday, April 24, 2016

April 24th 2016 Meeting Agenda

   HACA Council Meeting for April 24th, 2016


  1. Call to order: 3:23
            A. Roll Call and Quorum:


            B. Visitors Jen Ruggles and Travis.
            C. Patrice will notify Board of a meeting to discuss the background of our road issues.
   II.      Minutes approved.     
   III.     Secretary’s Report; A successful Plant Exchange on April 23; Sworn in John de Matteo.        


   IV.     Treasurer’s Report.    There are 200 members in response to mailout; 30 new transfers;
             $40,000 in Money Market. Ashley added that 40 more memberships came in since then.
             Laurie also brought up that our board is moving things forward steadily.  
   V.       Committee Reports.
              A. SUP; Shawn and Dorothy painting handicap parking spaces; Simone made motion
              To pay General Contractor $200 for labor plus materials and Patrice seconded.  Shawn
               Reported that the bathroom was made compliant for $500. [“Just say hello
               To the Building Inspector”] Research being done by Simone to define formula
                For handicapped parking.
               B. Shawn reported that Liability Insurance purchased for $2000 a year on a
               Payment schedule with a release clause.
               C.Laurie proposed and Jennifer seconded approving payment of $90 to Angelina
                For another month.  [Unanimous] Her duties include removing garbage bags and she
                Will be provided with needed cleaning tools.
                D. Compost Bin: Jennifer and Patrice will research and report at next meeting.
                E. Membership reminder letters being sent out in June by Jennifer with improvements
                For clarity.
       VI.      Meeting Jen Ruggles running for District 5:  “Passionate about improving people’s
                  Influence in government.  Bipartisan…..”I want to represent people”..”long history
                  Of organizing events and researching what works for people”.
         
       VII.      Quote of the meeting…”We have learned a lot and been brought together through
                   Challenges.”
        VII.      Adjournment at 5:08  Shawn moved and Laurie seconded.

Sunday, March 20, 2016

March 20th Meeting Minutes

                HACA COUNCIL MEETING,  March 20, 2016


  1.      Call to order , 3:06
                 Roll Call:  Dorothy S., Mark Mc. , Diane W., Shawn B., Simone L., Jennifer M., Alex
                 S., Patrice Mac., and new members, Mac Brown and Carol Coggin.
  II.            Minutes from February 28, meeting approved. [Jennifer abstained]
  III.           No Secretary’s report.
  IV.           Treasurer’s Report:  The  yearly newsletter produced at end of February
                  Has so far produced about 115 members for HACA.
                  HARC is obligated for ⅓ of expense or $1,007.  [Jennifer volunteered to
                  Send out reminders in mid June to H.A. 4,000 land and homeowners to
                  Encourage membership payment.  Until any further research we will stick with
                  Present printing arrangement].
   V.            Committees:
  1. Insurance:  Simone and Shawn researching separate insurance providers and will
           Resolve before April meeting. [Events at Center influence cost of insurance…..
           We will follow the other subdivisions lead in naming events, i.e. Plant Exchange, etc.,
           And groups at center signing waivers and paying so center not liable. [Shawn propose
           $1 for our community beneficial rentals. [Table vote on how much to charge other
groups renting.]
     B.   SUP report by Dorothy:  Taking 5 years to determine that our clubhouse is a
            Community Center and not a “residence”...now in contractor’s hands.  Sheldon completed
            “Fire Hydrant”. Latest challenge…..they say to establish three cemented handicapped
            Parking spaces. [Investments and thank you parties await “finalling”.}
     C.   Employment: Shawn propose and Jennifer second Angelina will receive $90 a month
            For cleaning Center until discussion before next meeting. [Simone wants clear job description
            And Patrice thinks this is too much for simple 2 hour a week cleaning….two objections].
      D.  Maintenance:  Patrice doing research on Motion Sensor lights and cameras.  Shawn
            Repairing broken part on office lock and changing code. [Shawn proposed purchase
            Before next meeting and Mark seconded]  Mark recommends Duracell solar powered].
            Water purification in Center kitchen research committee will report at future meetlng.
            Simone brings up floor replacement and Jennifer suggests painting under-floor w/epoxy
            And on current flooring where possible…..all agree to wait until finalled.  Keiki
            Shelters also on hold until finalled.
VI.         New Business:
  1. Shawn propose and Jen second to allow (!) Doug S. to create a demo garden by
            Firehouse. [Patrice and Simone abstain for protection clarification reasons]
     B.   Patrice proposing two options on failing shade tree….save with pruning and neem
            Oil against wood borer and  wait to June and evaluate toward removal.
     C.   Simone brought up Albezia on the side of Rd. 8 and Helco being liable for
            Control on 40’ easement.
VII.      Adjourn at 5:06.  Shawn propose and Jen second.

March Council Meeting Agenda



HACA Council Meeting, March 20th, 2016


HACA Council Meeting Agenda


I. Call to order, 3:00

A. Roll call count for Council Meeting

B. Greggor Illagon

II. Minutes from February 28, 2016

III. Secretary’s Report

IV. Treasurer’s Report

V. Committee Reports

A. Insurance

B. S.U.P. / Water catchment firehose hookup

C. Janitorial: Angelina

D. Maintenance – power washing/painting

E. Water purification

VI. New and Unfinished Business

A. Center Rental Issues report


VII. Meeting Adjourned

Sunday, February 28, 2016

February Membership Meeting Agenda

HACA Membership Meeting AGENDA for Feb. 28, 2016
at 3:00 after HARC meeting

A. Call to order near 3:00
Count attendance for quorum.

B. Two minute inputs from gathered community.

II. Secretary’s Report.
Minutes of January 24 meeting voted on.

III. Treasurer’s Report.

IV. Committee Reports
Farmer’s Market:
SUP and Sheldon’s work on water hookup-Dorothy
Maintenance:  
Office and Janitorial plans
Power washing and painting of center roof
Newsletter:
Available here and should be in your mailbox, thanks Jennifer and Shawn

V. Old Business:
Vote on cutting down and removal of two dangerously tall evergreens in Center yard.
Quote received from Mateo Tree Services, need more quotes

B. Water purifier approval and purchase plan
Full time system vs emergency purification

C. Liability Insurance

VI. New Business:
A. Discuss Doug Schabell’s Plant Exchange, solicitation for local farmer’s/business fair

VII. Adjourn