Tuesday, December 4, 2018


December 4 2018

This report was given to the Hawaiian Acres Community Association, (HACA)  Board of Directors  at their regular monthly meeting on November 25, 2018.

In the interest of transparency and to make sure the correct information is given to the community, here are our findings and the timeline for our actions.  It is our moral, ethical and legal duty to report this information to our community members.

As developments warrant we will update this information.

On September 23, 2018 at the regular HACA board of directors meeting it was voted on by the majority of board members to appoint an audit committee in order to get ready for our financial audit of the corporation that is required on even years. 

Members are as follows:
Douglas Schabell chairperson, Margaret Kellerer assistant, Gladys (Alex) Shade Vice President and support Glenda Boehner Treasurer.

 It was also voted on to terminate our office manager, Ashley Gagnon.
  Her last day in the office was Sept. 25, 2018.

All financial records were backed up at this time in order to protect the integrity of our audit.   

  After  reviewing our office manager’s work which included our accounts receivables and other reports generated in our Quick Book accounting system and checking them against bank deposits it came to our attention that discrepancies between the two were found. This had to do with cash deposits solely handled by our office manager.

To further clarify our findings and, to engage a neutral third party, we contacted an accounting firm and the accountant agreed to review our information and to look deeper into our system. Our treasurer was present at these meetings along with all committee members in order to assist or clarify with questions.

 It was at this time we were advised to lock down the office in order to secure our records and computer system.  Locks and all passwords were changed.  Because of the shared office space with HARC and the fact that our former office manager still continues to be treasurer of HARC we notified them that she could not access our office and asked them to cooperate in this matter.

On Sunday September  28, 2018, after our regular monthly board meeting, A letter was sent by email and registered mail to our former manager calling for her to attend a meeting on October 31, 2018 to explain the discrepancies. Our former office manager chose not to attend.


As a courtesy a copy of the letter was also sent to the president of HARC via email.


HARC would not agree in writing to block this person from our office.  We then notified HARC to vacate our office space. This is the reason HARC no longer shares space in our main office.

HARC still has space allocated to them in the community center just not our office space.

We were also advised by an attorney that we needed to file a police report on the matter.


On October 31, 2018 a police report was filed with Hawaii Police Dept.


Report No. 18-012747
Date filed. October 31, 2018

We supplied all our documents including full electronic backups of our accounting data and bank records. We were asked by the police to include all such records from 2016 until September 25, 2018.

Which is inclusive of beginning and ending dates of  subcontractor work for the association.

On November 11, 2018 we were advised by phone message that after the officer made contact with our former manager and interviewed her, the officer then forwarded all our documentation to the Hawaii County Prosecutor’s office for review and disposition of the case.

This will also be included in our newsletter and we will update this information when it becomes available.

 HACA will begin our audit for 2018 at the end of this fiscal year.

HACA has installed a new computer system and all new 2019 quickbook software, along with, new office security cameras. We are setting up new accounting protocols, with the help of our accountant adviser, in order to insure our records will be secure, accurate and transparent to all our community members.


To assure our membership, the association is financially solvent and is moving forward with business as usual and looking forward to new community projects in 2019. 

For more information contact us at om@haca.hawaiianacres.org





Tuesday, November 20, 2018


              HACA Council Meeting Agenda     
               November 25th  2018 Agenda

I. Call to order, 2:00 p.m

II. Roll call of officers and board members and guests

III. Approval of last month’s mins

IV. Presidents Report-Klaus Peter Jager.

V. Vice President Report-Gladys Shade.
         a. Newsletter/ballot
         b. Managing office - Procedural Manual, Volunteers in the office

VI. Secretary’s Report-October Minutes-Margaret Kellerer
          Approval and correction of September’s meeting minutes
          Patrice McDonald

VII Treasurer’s Report-Glenda Boehner.
a.       Quick Books for non profits, new computer and other software

VIII.  Audit Committee Report-Doug Schabell

IX. New Business
a.   HARC office move-HARC Requests
Cameras and locations-one missing
Drop box for HARC
Communications with HARC    

b. Composition of Board

X. Meeting Adjourned

Monday, October 8, 2018

                           Hawaiian  Acres  Community  Market Update

The Hawaiian Acres Community Market is taking a short break for the rest of the 2018 season.

This year proved to be a large challenge in keeping the market going.
The volcanic eruption, record rain and other economic factors played into our decision to take a break and reorganize.

We hope to start back in early 2019 with an energized group of vendors committed to serving our  community.

If you are interested in getting involved, in the planning of this event, please contact the market committee @ market@hawaiianacres.org to be placed on our email contact lists. 

Monday, September 17, 2018

September HACA Meeting Agenda


September 23rd 2018 Agenda

HACA Council Meeting Agenda
I.                   Call to order, 3:00-

II.                 Presidents Report-KlausPeter Jager-



lll. Vice President Report-Gladys Shade-



lV. Secretary’s Report-Patrice Macdonald-
a.     DPW-
b.    Fema-

V. Treasurer’s Report-Glenda Boehner-

Vl. New Business-
a.     OM Position
b.    Ballots/Newsletter
c.     Election Committee

VII. Old Business-
a.     Cameras
b.    Insurance

Vlll. Meeting Adjourned

Saturday, September 15, 2018

If you have experienced a job loss or greatly reduced hours because of the eruption there may be help available if you qualify. Please see the flyer below

Thursday, August 30, 2018

Hurricane Lane announcement

Hurricane Lane announcement

Anyone who has been affected or knows anyone affected by the hurricane please make a report with the state.

The phone number is 808-643-5555

There was an emergency team driving every road in Hawaiian Acres and they will return for the next few days.

Mahalo


Monday, August 20, 2018

August 26th 2018 Meeting Agenda


August 26th 2018 Agenda



HACA Council Meeting Agenda
I.                   Call to order, 3:00-

II.                 Presidents Report-KlausPeter Jager-   


lll. Vice President Report-Gladys Shade-


lV. Secretary’s Report-Patrice Macdonald-
a.     Jen Ruggles – Roads
b.    Approve minutes (3)


V. Treasurer’s Report-Glenda Boehner-



Vl. New Business-
a.     OM Position
b.    Ballots/Newsletter
c.     Election Committee


VII. Old Business-


 Vlll. Meeting Adjourned

Sunday, August 19, 2018

Attention Hawaiian Acres Community Landowners.
It is getting close to election time for our community association and we are looking for people who are interested in serving on our board for the coming 2019-2020 term.

If, you would like to get involved in helping our Hawaiian Acres Community move forward building a more vibrant and connected neighborhood then, this could be a position for you.
We are currently seeking people to fill positions for area representatives and Secretary. If any other office seems appealing to you please, put your name on the ballot and join in.

You must be a member in good standing, i.e. paid, up to date membership in the association, a resident of Hawaii and a Hawaiian Acres landowner.

For more information on officer and area rep. positions please see attached Corporation Charter and Council by laws with positions descriptions.

Submit you name, tmk and a short bio, a paragraph or two, to the office manager no later than September 30, 2018 so, we can include your name on the ballot.
Aloha,
Hawaiian Acres Community Association.
https://drive.google.com/…/fol…/0B0dsX0FCs2cDM2haa2VhQzM2VG8
https://drive.google.com/…/fol…/0B0dsX0FCs2cDM2haa2VhQzM2VG8

Monday, July 16, 2018

July 22nd 2018 Meeting Agenda


July 22nd 2018 Agenda

HACA Council Meeting Agenda

I.                   Call to order, 3:00-

II.                 Presidents Report-KlausPeter Jager-
a.     Communication
b.    Close SUP # 845
c.     Close all inactive committees

lll. Vice President Report-Gladys Shade-
lV. Secretary’s Report-Patrice Macdonald-
a.     County of Hawaii
b.    Approve minutes
·       April
·       May
·       June
V. Treasurer’s Report-Glenda Boehner-
a.
Vl. New Business-
VII. Old Business-
Vlll. Meeting Adjourned

Sunday, May 13, 2018

May 27th 2018 Meeting Agenda


May 27th 2018 Agenda



HACA Council Meeting Agenda

I.                   Call to order, 3:00- Swear in new board member Doug Schabel

II.                 Presidents Report-KlausPeter Jager-
a.     Board Ethics

lll. Vice President Report-Gladys Shade-
a.     Letter to Jen Ruggles- parking
b.    More Financials
c.     Building Rental Rules- Alcohol

lV. Secretary’s Report-Patrice Macdonald-
a.     Doug and Patrice- Lava Evac Wifi access

V. Treasurer’s Report-Glenda Boehner-
a.

Vl. New Business-
a.     Board Member roles
b.    Ask HARC for gravel
c.     Matson Clean up

VII. Old Business-
a.     Purchasing Canopy-

Vlll. Meeting Adjourned

Sunday, April 15, 2018

April 22nd 2018 Agenda


April 22nd 2018 Agenda

HACA Council Meeting Agenda
I.                   Call to order, 3:00-
                                                                         i.      Presenters- Doug Schabel
a.     Parking

II.                 Presidents Report-KlausPeter Jager-
a.     Insurance-

lll. Vice President Report-Gladys Shade-
a.     Community Market
                                                                                                  i.      Purchase Canopy
                                                                                                ii.      Access to back lot near catchment

lV. Secretary’s Report-Patrice Macdonald-
a.      
V. Treasurer’s Report-Glenda Boehner-
a. Financials-

Vl. New Business-

VII. Old Business-
Cameras- Shawn
Vlll. Meeting Adjourned

Friday, March 30, 2018

March 25th 2018 Minutes


March 25th 2018 Minutes 



l. President : absent 
     No report 
ll. Vice-president:
      Motion to approve. February 25 minutes 
      6 ayes 0 noes 
lll.  Secretary 
      Speak one at a.time 
      Raise hand 


Shawn report on insurance 
  Judge dropped.HACA involvement for HARC lawsuit. 
  D& O marked loss.....
  Insurance options are: 
1. Monthly payments with deposit to make payments 
2. Lump. Sum 
  Discussion: unintelligible 
  Motion by Patrice pay monthly 
  3 aye. 3 abstentions 
 3.  no. motion but discussion to table until next meeting 
    Discussion.  Next day insurance payment is due before next meeting.

Discussion.  Shawn to write a letter to the judge to expedite concerns 
Glenda: motion for Shawn write letter to expedite order..........
6 ayes 0 noes 0.abstentions 

Alex will write officers.......
VP. report:
    Locks:
  A)   Discussion to leave 9keys out.
     B) Key pad not. Being used keeps. Records of attendance; names login and logout and time stamp 
  Motion keep 9 unknown persons keys out 
  5 ayes. 0 noes.  1 abstention 
  Discussion harc has 9 keys out . Keys only for officers of haca.
4.  Farmers. Market report:
      Report by Doug Schabel and Alex Shade 
      A. Traffic director needed peak hours 
         Patrice volunteered first Saturday following meeting. 11:00 to 2:30 
  Doug discussed difficulty of county imposed parking problem.
Parallel parking is unprecedented. 

Patrick Faris and Doug to get together about research Patrick did that denied county order as being meaningless. 
Doug has research on second lane.

Motion for parking recruiters 
6 ayes. 0 noes 
      Discussion on .parking problem continues (unable to transcribe Interruptions)
Market discussion. 
    Canopy 
 Glenda suggested HPM shorts for roofing 
Requires a permit 


New business: 

Chili cook off. By Micki and John 
First weekend in May 

Bee keeping course excellent response by Doug 

Sunday, March 18, 2018

March 25th 2018 Agenda


March 25th 2018 Agenda

HACA Council Meeting Agenda
I.                   Call to order, 3:00- Approve minutes from February

II.                 Presidents Report-KlausPeter Jager-
a.     Insurance- Options

lll. Vice President Report-Gladys Shade-
a.     Door Lock for office
b.     Community Market
                                                                                                  i.      Parking monitor
                                                                                                ii.      Purchase Canopy
                                                                                              iii.      Referring community members

lV. Secretary’s Report-Patrice Macdonald-
a.      
V. Treasurer’s Report-Glenda Boehner-
a. Financials-

Vl. New Business-
VII. Old Business-
Vlll. Meeting Adjourned