Wednesday, May 31, 2017

May 2017 Minutes

May 28th 2017 Meeting Minutes

I.                   Call to order 3:00 pm
II.                 Presenter : Craig Taylor – Illegal dumping in HA
                                                              i.      Illegal dumping sites-items identify dumper
                                                            ii.      Suggested posting signs on the avenues to discourage dumping or encourage trash pick up
                                                          iii.      Sight HRC number on signs and post fine amount
III.              President’s Report
a.     Farmer’s Market- Geneva Jackson and Alex Shade helping with the farmer’s market committee.
b.     VFD contact info updated. 2014 members, but will contact for updates.
c.      HACA entrance Sign- Patrick Merrit- the money paid for the stone was for completion. Working on getting the stone erected onto the base.
d.     Motion to appoint Alex Shade VP- 9 ayes 0 nays
                                                              i.      Remove Patrick Faris

IV.              Vice President’s report-
a.     Plan accomplishments for the year. What do you want to accomplish with your time as a board member? Set goals as a board.

V.                Secretary Report-
a.     Matson Clean up application- we do not have enough people to do the clean up at this time.  
b.     Community Watch must be kept separate from HACA due to liability reasons.
c.      Secretary will help email minutes and agenda before meetings.
d.     Security- We need outdoor lights replaced on building. àtabled for more research on pricing and options.
VI.              Treasure Reports-
a.     – $195.63 for the month
b.     Electric bill up $15 over average- helco increase?
c.      Audit- Spoke to last auditor and have contact info 
                                                              i.      We can have 3 people not associated with HACA perform audit.
d.     Expect insurance check for $4000 to clear next month.

VII.           Office Manager Report-
a.     Membership- 194 members
b.     Drafting reminder post cards to be mailed out june/july
c.      We will be paying insurance in full- our agent didn’t process the financing
d.     We will compare membership from previous year to current year to keep track of progress.

Adjourned 4:24

Sunday, May 14, 2017

May 21st 2017 Meeting Agenda

May 28th Agenda
HACA Council Meeting 
May 28th, 2017

HACA Council Meeting Agenda

    I.           Call to order, 3:00
Presenter: Craig Taylor: Illegal Trash Dumping in the Acres

    II. President's Report

    III. Vice President's Report
    IV. Secretary’s Report

    V.  Treasurer’s Report- P&L for April

   VI. Office Manager Report
            Certificate of Final approval for Farmer’s Market
        Purchase of Paint, Ladder, and white board for building maintenance.  
     V.       Committee Reports

      Farmer’s Market Committee - First meeting May 20th 2:30pm at Market.

    VI.       Old Business
A. Matson Clean-up update- We did not have enough volunteers to participate this year. Must have 25- 30 people willing to do a full day (8hours) at least.

B. HARC Discussion- waiting for reply from President

C. 4H Club-processing applications

D. Exterminator - pest issues solved
VII. New Business

A. Community Center Security
1. Several vandalisms, illegal entry, proper damage
2. Results of Security Company research
2. Costs
3. Discussion
4. Motion
5. Vote

B. Volunteer Fire Department
1. No response to several emails requesting firefighters name and info. Must complete before June 4th to have access for training.
2. Results of HFD report on fire at Community center
3. Discussion

C. The Herald News Box
1. President called May 1st for them to pick up or we repurpose. Spoke with staff member. No response back. Only 3 subscribed users. 
2. Discussion
3. Motion to repurpose
4. Vote

 Next meeting   June 25th 2017

                        VIII.     Meeting Adjourned

Monday, May 1, 2017

New Vice President

Aloha Members,
Please help us welcome our new Vice President Alex Shade.
She has been an integral part of the Board as well as a dedicated Volunteer in the last administration and the current one, and is well liked by all.
As a former Psychotherapist, she brings with her years of life experience, quiet diplomacy in communications, task follow through, willingness to assist and impeccable business ethics.
We welcome her in this position and look forward to growing the Community together.