Friday, March 31, 2017

March 26th 2017 Meeting Minutes

March 26th meeting minutes

I.                    Call to order 3:00 pm
II.                  Presenters- Speed limits on Moho Rd.
a.       Joseph Peardon- dog hit on Moho rd between C & D. Signs are 15 mph in that area. Messages have been left for SGT Davis, but no return phone calls. Requesting signatures on a petition for the following
                                                               i.      Increased enforcement on speeders
                                                             ii.      Speed humps
                                                            iii.      Stop signs
III.                President’s Report – Susan absent but sent email- read by Patrice
a.       Sustainable Farming
b.      Farmer’s Market opening time changed from 12pm to 10 am.
c.       4H club has a new coordinator
d.      Matson clean up-need to get this happening for spring clean up
IV.                Vice President’s report-
a.       Update chalk board signs for current events.
b.      Designate the cork boards on the building for certain categories.
c.       Rent out boards for advertising in HA
d.      Ohia scalping is happening. Please document any future happenings and report to police.
1.       Motion for purchase of Fly traps-à Second Glenda  Ayes 8 No 0
2.       Voice recorder for meetings. à Second Glenda Ayes 8 No 0
3.       Patrick would like to make small signs for the roads off Moho.  Including both Hawaiian names and the Letters. à Second Patrice Ayes 8 No 0
e.      Parking issues- Discussion on changing parking.  we can legally park at a 90 degree angle or reverse angle parking. Double lane parallel parking is not ok. Single vehicles cannot exit while double parallel parked. This will be tabled until next meeting pending more  research.
V.                  Secretary Report-  Proposing better communication – would the board like a filing cabinet for the executive committee? Access to info- each have their own folder.
VI.                Treasure Reports- Financial statements- itemized breakdown- print the more detailed report to have on file for easy access.
VII.              Office Manager Report-
a.       Membership is 142 members as of March 1st 2017
b.      Plus $3396.05 for the year.
1.       Motion to increase office manager hours from 10 to 15 à Ayes 8 No 0
VIII.            Area 3 rep- Not much to report. Good Samaritan doing road work along G.
IX.                HA Rock- All work that is done is paid for. Further costs are upcoming for lifting rock into place and drilling holes in the base. Simone is applying for permit via county inspector.

Adjourned 4:12 pm 

Thursday, March 16, 2017

March 26th 2017 Meeting Agenda

March 26th 2017 Meeting Agenda

I. Call to order, 3:00

A. Quorum: Members & Guest’s

B. Presenters

II. President's Report--HI County Council member Jennifer Ruggles Office, resolution that directly affects HA residents to support the legislation for Sustainable Living Research Sites on Hawaii Island and throughout the State. To find out more on updates visit

III. Vice President's Report

IV. Secretary's Report

V. Treasurer’s Report

VI. Office Manager Report

VII. Area Rep's Reports

VIII Committee Reports

-Farmer’s Market: VENDORS MEETING 18th 9 AM. Discussion of meeting results

--Mahalo to Doug Schabel for marketing and assisting its development

IX. New Business

-- Office Manager Hours: Currently 10 hours per week since 2014. Hours for this position was reduced due to low membership, which we've doubled since then. 15 hours requested since office duties have increased with increased Membership and Community participation.

--- Finalize Hawaiian Acres ROCK installation: Contact original o, County Permit Inspector and investigate what we need to complete installation ASAP, Find a Licensed/Bonded Contractor to drill & place boulder/rock

--- Septic System Treatment: Sytem is full and smells. Purchased RID-X to treat full system for 30 days. After such time will determine if a pump is required.

X. Old Business

A. Janitorial: Reduced janitorial pay from $90 per month to $65 to reflect trash removal service. Job description presented for board approval. Angelina has option to accept new position pay or put position out for new bid by March 31st.

B. 2 Additional water containers Purchased.

C. Patrick & Patrice Repaired broken window with Plexiglas

D. 4H Agriculture Club commenced March 7th 4-5 pm. It was a huge success and large turnout of over 20 families participating and more enrolling. Coordinators did a press release and PSA's to the local communities.

F. Monthly Brunch/Luncheon @2pm before Monthly Council meeting commencing March 26th 2017

G. Update on Community Awareness Group (CAG) formerly Community Watch with Officer Haskell

Wednesday, March 15, 2017

Farmer's Market information

If you are interested in becoming a vendor at Hawaiian Acres, please follow the link and submit your registration information. There is currently no fee for vending, but we do ask that all vendors be current on membership dues. Mahalo

 Hawaiian Acres Vendor Registration Sheet

February 26th Meeting Minutes

February 26th Meeting Minutes

I.                   Call to order 3:06
Discussion : Shawn- Mahalo on the painting of the parking lot.

II.                 Dorothy : Susan Tita threatens and defamation of Community Association.

III.              Swear in Peter Jager area 3 Representative.

IV.             Reports from each branch.

a.     Emails for board members
b.    Office manager report 40 members current financials January $1895.56 brought in.

V.                Farmers Market-
a.     Volunteers needed to open and close market each week.
b.    Need a HACA Booth during market to receive dues payments.

VI.             New Business
a.     4h Club children’s agriculture
b.    Farming practices
c.     More information coming to schedule presentation.
d.    New Bill HB172 must have testimony by feb 24th
e.     Community Watch- set a date but not associated with HA.
f.       Albizia Tree Killing- If needed call Patrick

VII.           Janitorial- Motion to reduce monthly cleaning pay from $90.00 per month to $65.00 per month to reflect the trash removal bill. Angelina can accept new bid or we can put out for new contract.  Vote Aye-7 Nay-0 Abstain-1

VIII.        Harc discussion tabled until next meeting.

IX.              Handy Man application are being accepted for building issues. Each job will have a bid individually. Not hourly.
1.    GE Tax
2.    Liability insurance
X.                Water Containers-
a.     Purchase 2 Additional 5 Gallon

XI.              Suggested monthly Brunch before meeting
1.    Aye 7
2.    Abstention 1  

Adjourned 4:16