Sunday, October 18, 2015

HACA Quarterly Meeting Minutes: Sunday October 18th, 2015

Hawaiian Acres Community Association

Meeting [Quorum short for Membership Meeting]

Sunday, October 18th, 2015…..3:15 PM

Call to order and check quorum: 16 signed in, one proxy, four members

with multiple properties, for a total of 23….short of a 2/3rds or 30 needed

for membership meeting voting quorum.

List of attendees (lots/votes):

Nick Owens, Shawn Beltz, Jennifer Meyers, Diane Winslow, Simone Lindhardt (3), Robert Gentzel, Susan Tita, Mark McClintick (3), Brian Farris, Chess Am, Cal Coonz, Dorothy Sanger (2), John Breitmeier, Patrice Macdonald (2), Rachel McClintick, Laurie Birch, Dave Huff

At call for two minute community input, Bob G.

raised concerns for non-compliant F.A.A. helicopter flyovers. It was determined to

make a statement on the issue and inform our members of the petition.

II. Approval of minutes from September 2015. [Simone moved; Jennifer second]

All approved.

III. President, Simone, welcomes members and guests. [New member present, Brian


IV. Secretary, Diane, thanked V.P. Shawn for new website for minutes and Acres news.

V. Treasurer’s Report: Laurie B. said that we started our term with $55,000 and that

we now have $60,000 in our Treasury. Our SUP application has cost us ~ $850 over the past year. Our

Reminder postcards were a success.

VI. Committee Reports: Patrice on Maintenance. Items completed….Chains on gate

hinges. Under consideration….perpetually missing items slowed by stenciling our name;

checking motion light; checking drainage over front door; catchment cover. Dorothy S.

reported on the last step to our SUP approval. The committee has asked to be exempted from the $2,000 valve to provide the Volunteer Firefighters with a second method to get water from catchment.

VII. Unfinished Business: Shawn explained that a new insurance broker was looking

for replacement for our Liability Insurance. Simone and Andrew will check with

County regarding our Keiki Bus Shelters. Regarding the Annual Newsletter…..

articles will be submitted at a meeting in two weeks and printer and mailing

planned out. [John B. said to include next year’s meeting times]

VIII. New Business: Discussion defined further research needs to be done on protecting

liability by reaffirming independence of Volunteer Fire group and the Neighborhood Watch. It was agreed that the Neighborhood Watch was independent.

Jennifer discussed plans for welcome package for new members and bylaw amendment for a

free non-voting membership included with title transfer fees. It was also announced that the Center has a new wireless router on the way for our members. Faster Internet!

Also, a HACA wrong phone number listing on the website has been resolved.

IX. Future Agenda Items. Amendments to Bylaws to be presented at

the January 2016 meeting regarding the transfer fee memberships as well as

reaffirming chartered responsibilities for council members and membership

stating that behaviors against other members could result in loss of

membership / building privileges. [John B. reported a problem with a member.]

X. Adjourn at 4:26 [Next regular council meeting on November 15 at 3 pm].

HACA Membership Meeting Agenda: Sunday October 18th

Hawaiian Acres Community Association
Membership Meeting
Sunday, Oct 18th 2013
3:00 PM
HACA Center, Roads 8 & C


I. Call to order

- Roll Call

- Determination if quorum for membership meeting is present in person or by proxy (min 30/10%)

- Changes/additions to the posted agenda? (2/3 vote required for changes.)
- Visitor comments (if meeting reverts to regular council meeting in the absence membership quorum):

limited to 2 minutes per guest and should relate to agenda item.

II. Approval of minutes - September 2015 council meeting

III. President's Report - Welcome board members members and guests. - Simone

IV. Secretary's Report – Diane

V. Treasurer's Report – Laurie

VI. Committee Reports
A. Maintenance – Patrice
B. Market committee – Dorothy / John

VII. Unfinished Business
A. Liability Insurance Update – Shawn

B. Annual Newsletter Requirements and Mailing – All Council Members

C. Bus shelters – Simone / Andrew

VIII. New Business

A. VFD and Neighborhood Watch Independence – Shawn

B. Welcome Pamphlet for new members and transfers – Jennifer

C. New wireless router ordered; faster Internet for members – Nick

D. HACA Phone # Update – Nick

IX. Future Agenda Items
A. Bylaw Amendments

1. Transfer fee memberships - Laurie

2. Reaffirming chartered responsibilities for council and membership - Shawn

X. Next meeting: Regular Council meeting; Sunday November 15th at 3pm in the HA Community Center.

XI. Adjourn