Sunday, December 13, 2015

December Council Meeting Minutes

HACA Minutes for December 13, 2015

I. Call to order at 3:23 by Simone.

  A. Attendees: Simone Lindhardt, Shawn Beltz, Susan Tita, Bob Gentzel, Alex Shade, Ashley Gagnon, Jennifer Meyers, Diane Winslow, Dorothy Sanger, Peter Haunschildt, and Franny Brewer [BIISC]

  B. Visitor Presentation by Franny Brewer from
1. Albezia eradication project of U. of Hawaii for prevention and early detection and safe, no spray herbicide [Milestone] treatment.
2. Call Patrice for property owner training of work teams for communities
3. Project currently cannot pay for tree removal; for grants contact USDA low income rural development property improvement for them to come and evaluate.
  C. Member comments: Merry Christmas from Bob G.

II. Secretary reading and approval of November 15 minutes. Jennifer moved and Shawn second….Minutes approved with one correction.

III. Secretary’s Report: Diane stated the need for several Area Reps and volunteered to work with them. Alex Shade volunteered for Area 2 and will be sworn in at Jan. meeting.

IV. Treasurer’s Report: Laurie said the swing seats had cost less than expected and were installed.

V. Committees:

  A. Maintenance: Janitorial volunteer; Gutters in front have been improved; Swing seats installed.
  B. Dorothy….Certificate of Occupancy should resolve after Sheldon Lehman completes “Fire Hydrant” in early January which we consider is the last task.

  C. Jennifer and Shawn coming down home stretch on Annual Newsletter.

VI. Unfinished Business:
  A. Diane presented information on Bio-Logic ultraviolet combo U.V. and cartridge system for under counter at $500.  Informally approved for comparison shop.  Side note: Simone report on Keiki Shelters next month.

  B. Shawn presented liability insurance tentative quote at $8,000 per year. [comments regarding excessive expense with last year income at $25,000; other bids will be considered, as well as including Farmers’ Market considered in current bid...all agreed necessity.]

  C. Helicopter Flyover: Bob G. in contact with committee on this and will post meetings.

VII. Member Special Announcement: 
Peter Haunschildt presented announcement that with his mother and sister, they are creating a special family gift project to the Acres. 
The Haunschildt Foundation will serve people in need, protect indigenous plants and provide special education and daycare programs by donation with a proposed 12 Acre startup and 1.5 million dollar budget and 1% donated to HACA and road equipment to be donated in 2020.
VIII. Meeting adjourned at 4:30.

December Council Meeting Agenda

HACA Meeting Agenda
December 13, 2015

I. Call to Order, 3:00
  A. Roll Call/ Quorum?/ visitor introductions.
  B. The “Alien Eradicator” report from Patrice and the BIISC (Big Island Invasive Species)
  C. Opportunity for 2-Minute Community Comments, Proposed Business.

II. Reading and Approval of Minutes from Nov. 15, 2015

III. Secretary’s Report.

IV. Treasurer’s Report.

V. Committee Reports.
  A. Janitorial Help - Patrice.

  B. SUP Report - Dorothy

  C. Newsletter Draft - Jennifer

VI. Unfinished Business.

  A. Diane report of water purification systems.

  B. Keiki Shelters/ new committee.

  C. Insurance Report - Shawn on quote; Jennifer on Competitive Quote

  D. Helicopter Flyover Report from Bob G.

VII. Meeting Adjourned.

Sunday, November 15, 2015

November Council Meeting Minutes

Hawaiian Acres Council Meeting Minutes, November 15th, 2015 -- Diane Winslow

Call to Order at 3:22 by V.P., Shawn Beltz

Attendees: Patrice M., Dorothy S., Mark M., Rachel M., Ashley, Shawn, Jennifer,

Laurie B, Diane, Nick Owens by proxy. [Andrew resigning]

Community Input: Dorothy S. made a suggestion that the Center have a water

purification system and other community disaster support…..this brought forth a

discussion of many ideas:

+Disaster friendly center with phone tree for chain saws and generators.

+On FaceBook/ our website, preparedness and self sufficiency advice.

+Solar on our wish list.

Diane volunteered to research water purifiers and report at December meeting.

II. Approval of minutes for October 18, 2015

[There was a correction of the amount paid for the building plans and copies

to $685]

Patrice made motion to approve amended minutes and Jennifer seconded.

III. There was no Secretary’s report.

IV. Treasurer’s Report: Laurie waiting to hear about insurance.

V. Committee Reports:

A. Patrice on Maintenance: A better plan needed for Janitorial and possible

hire garbage service; also need chains, locks and a big gate on wish list.

B. A neighbor, Angelina, will be asked regarding center cleaning.

C. Office manager plays some role in maintaining center

D. Rachel reported price for two swing seat replacements which came to

near $120. Motion to order by Patrice with second by Jennifer. Unanimous..

VI. Unfinished Business.

A. It was moved approve the purchase of Water Connection Valve for Firehouse

in order to proceed with County Approval of S.U.P. now with six month to comply

with the approximately $2,000 setup. Jennifer proposed and Shawn seconded…

unanimous vote.

B. Jennifer presented plans for yearly all resident newsletter.

C. Shawn proposed policy “all members assume the risk for participation in

events”. Liability insurance group working through broker questions.

D. Patrice was appointed “Alien Eradicator” for her connection to groups

eradicating various invasives. She will report from groups, check on grant

sources and making “Milestone” albizia poison available in small amounts.

Jennifer moved and Shawn seconded Patrice appointment...all approved.

E. Bob G. Helicopter Flyover Project was discussed and Diane was

asked to listen to October 18 meeting and pull out wording of our

formal statement in support. [“Hawaiian Acres Community Association

condemns noise and invasion of privacy.”] Patrice moved and Laurie second to give our association’s support to Mountain View petition. Vote unanimous.

VII. Meeting adjourned at 5:30. Next meeting December 13 at 3:00.

HACA Council Meeting

Sunday, November 15, 2015

3:00 P.M. at HACA

Rds. 8 & C


I. Call to Order by Pres. Simone and roll call.

  A. Visitor 2 minute comments.

II. Approval of minutes from October 18, 2015.

III. President’s Report and welcome.

IV. Secretary Report, Diane

V. Treasurer's Report, Laurie

VI. Committee Reports.

  A. Patrice on Maintenance

  B. Dorothy on Farmers Market S.U.P.

  C. Jennifer on yearly newsletter.

VII. Old Business

  A. Simone report on Liability Insurance

  B. Patrice report on Albizia meeting and emergency road connectivity.

  C. Shawn report on HACA web site, new wifi

  D. Discuss Helicopter flyover statement, petition

VII. New Business

  A. Rachel M. on getting new seats for playground swings

  B. Bylaw proposals for January membership vote.

  C. Build New Picnic Tables?

VIII. Next meeting December 13th!

IX. Adjourn.

Sunday, October 18, 2015

HACA Quarterly Meeting Minutes: Sunday October 18th, 2015

Hawaiian Acres Community Association

Meeting [Quorum short for Membership Meeting]

Sunday, October 18th, 2015…..3:15 PM

Call to order and check quorum: 16 signed in, one proxy, four members

with multiple properties, for a total of 23….short of a 2/3rds or 30 needed

for membership meeting voting quorum.

List of attendees (lots/votes):

Nick Owens, Shawn Beltz, Jennifer Meyers, Diane Winslow, Simone Lindhardt (3), Robert Gentzel, Susan Tita, Mark McClintick (3), Brian Farris, Chess Am, Cal Coonz, Dorothy Sanger (2), John Breitmeier, Patrice Macdonald (2), Rachel McClintick, Laurie Birch, Dave Huff

At call for two minute community input, Bob G.

raised concerns for non-compliant F.A.A. helicopter flyovers. It was determined to

make a statement on the issue and inform our members of the petition.

II. Approval of minutes from September 2015. [Simone moved; Jennifer second]

All approved.

III. President, Simone, welcomes members and guests. [New member present, Brian


IV. Secretary, Diane, thanked V.P. Shawn for new website for minutes and Acres news.

V. Treasurer’s Report: Laurie B. said that we started our term with $55,000 and that

we now have $60,000 in our Treasury. Our SUP application has cost us ~ $850 over the past year. Our

Reminder postcards were a success.

VI. Committee Reports: Patrice on Maintenance. Items completed….Chains on gate

hinges. Under consideration….perpetually missing items slowed by stenciling our name;

checking motion light; checking drainage over front door; catchment cover. Dorothy S.

reported on the last step to our SUP approval. The committee has asked to be exempted from the $2,000 valve to provide the Volunteer Firefighters with a second method to get water from catchment.

VII. Unfinished Business: Shawn explained that a new insurance broker was looking

for replacement for our Liability Insurance. Simone and Andrew will check with

County regarding our Keiki Bus Shelters. Regarding the Annual Newsletter…..

articles will be submitted at a meeting in two weeks and printer and mailing

planned out. [John B. said to include next year’s meeting times]

VIII. New Business: Discussion defined further research needs to be done on protecting

liability by reaffirming independence of Volunteer Fire group and the Neighborhood Watch. It was agreed that the Neighborhood Watch was independent.

Jennifer discussed plans for welcome package for new members and bylaw amendment for a

free non-voting membership included with title transfer fees. It was also announced that the Center has a new wireless router on the way for our members. Faster Internet!

Also, a HACA wrong phone number listing on the website has been resolved.

IX. Future Agenda Items. Amendments to Bylaws to be presented at

the January 2016 meeting regarding the transfer fee memberships as well as

reaffirming chartered responsibilities for council members and membership

stating that behaviors against other members could result in loss of

membership / building privileges. [John B. reported a problem with a member.]

X. Adjourn at 4:26 [Next regular council meeting on November 15 at 3 pm].

HACA Membership Meeting Agenda: Sunday October 18th

Hawaiian Acres Community Association
Membership Meeting
Sunday, Oct 18th 2013
3:00 PM
HACA Center, Roads 8 & C


I. Call to order

- Roll Call

- Determination if quorum for membership meeting is present in person or by proxy (min 30/10%)

- Changes/additions to the posted agenda? (2/3 vote required for changes.)
- Visitor comments (if meeting reverts to regular council meeting in the absence membership quorum):

limited to 2 minutes per guest and should relate to agenda item.

II. Approval of minutes - September 2015 council meeting

III. President's Report - Welcome board members members and guests. - Simone

IV. Secretary's Report – Diane

V. Treasurer's Report – Laurie

VI. Committee Reports
A. Maintenance – Patrice
B. Market committee – Dorothy / John

VII. Unfinished Business
A. Liability Insurance Update – Shawn

B. Annual Newsletter Requirements and Mailing – All Council Members

C. Bus shelters – Simone / Andrew

VIII. New Business

A. VFD and Neighborhood Watch Independence – Shawn

B. Welcome Pamphlet for new members and transfers – Jennifer

C. New wireless router ordered; faster Internet for members – Nick

D. HACA Phone # Update – Nick

IX. Future Agenda Items
A. Bylaw Amendments

1. Transfer fee memberships - Laurie

2. Reaffirming chartered responsibilities for council and membership - Shawn

X. Next meeting: Regular Council meeting; Sunday November 15th at 3pm in the HA Community Center.

XI. Adjourn

Sunday, September 20, 2015

HACA Board Meeting Minutes: Sunday September 20th





September 20 2015


1) Motion : to accept VP Earl Jambura resignation accepted .

Ayes 8 noes 0

2)Dorothy led discussion on the SUP and. achievements of having gotten all the paper work ; documentation finished and accepted by Planning dept in . research contributed includes documentation that could be previous renewal permits as a community center from 1993. Letter written for postponement and extension to final and SUP. Mahalo Dorothy

3) Dorothy proposed a raise for groundskeeper Kim Pinkerton. He has done this work for many years and is dependable . This motion was tabled for further discussion depending on financials :

4) Motion made by Simone Lindhart, to nominate Shawn Beltz as new VICE president :

Discussion followed . All board members voted in favor .

Shawn Beltz sworn in as new Vice President of Haca

Vote and motion passed . :

Ayes 8 noes 0

II. Treasurers report : treasurer in hospital . Ten months ; approximate Income from transfer fees or dues are approx $17,000.


Much discussion on format and protocol for newsletter . Haca will find the template and guideline format . Diane is still writing her independent Whirled world.

Discussion Tabled until Commitee and protocols can be addressed .


1) Put chains and locks on hinges of gates in playing field

2). petty cash for two rubber backed runners for wet floors

3) BIISC big island invasive species Commitee will work with Patrice on Albizia eradication and Ohi'a wilt

4) Dahl requesting requisition for tiling floor . Will do estimates and pricing , labor costs .

5) motion made for NO TRESPASSING signs . Motion passed

8 ayes noes 0

6) schedule the newsletter Commitee to meet in person .

Meeting adjourned

Sunday, August 16, 2015

HACA Board Meeting Minutes: Sunday, August 16

The HACA Board gathered for an emergency executive session at 3:15, after apologizing to the small group who had not heard about the change of the first part of our meeting to a closed session. Attending were Laurie Birch, Simone Lindhardt, Dave Huff, Andrew Miles, Dahl Owens, Patrice McDonald, Diane Winslow, Glenda Boehner, and Jennifer and Mark on proxies held by Simone. No minutes were kept for this one hour session. The open meeting with minutes convened at 4:15 with Unfinished Business:

Thanks given to Bob Gentzel [not present] for his Janitorial work but we are ending his employ as of today and a check for ½ month will be paid.

Motion by Dave and seconded by Laurie, and unanimous vote.

2. Area Reps: Carmen Ka’ana’ana from Area 1 has chosen to leave the board by her

actions and must be replaced. Lawrence Bergner has stated he wants to continue.

Diane is asking Reps to make area reports for the Newsletter.

3. Keiki Bus Shelters for the kids and the good will:

Andrew and Dave will gather materials and make design; Simone will donate some

building materials; Simone will check with County regarding placing shelters on the

40 foot easement.

4. Earl Jambura is resigning as V.P. but will remain an active member.

Shawn has expressed a willingness to complete Earls term.

5. Glenda will be added as a HACA bank signator to help when Laurie is

incapacitated. Laurie made the motion for this and Andrew Seconded….

a unanimous vote.

6. Simone will make arrangements for Matson Clean Up container.

7. Bill Boehner made dowls to lock HACA Center windows. (Thanks Bill!)

New Business

Make arrangements to borrow [from HARC] or buy a Go-Pro Camera to

record meetings, etc.

2. Road 8 has major deep pot holes as well as undermining flowing water.

Simone (?) will contact DPW to ask for repairs.

Adjourn at 5:00 (?)