Hawaiian Acres Community Association

Council Meeting Minutes

March 12, 2007

I. Call to order at 6:33 p.m. All council members present except Tom. Guests: Mary Gueble.

II. Julie moved to approve minutes of Feb. 12 meeting. Phil seconded. Passed.

III. President’s Report: A. Diana announced Jim Allegretti resigned as Junk Car chairman. Volunteer needed. B. Presented HARC letter to Puna Community Development Planners. C. Requested who will be on the ballot this year. Diana will run for president again. C. Announced we will have brief recess when discussions become too heated. D. Outside bulletin board is vandalized too often. Need cover. E. Salazar’s have a new deadline to remove vehicles. March 26. E. Presented flyer from Faye Hanohano, District 4. F. Septic tank “design and inspect†fee, $600.00. Upgrade will be suitable for expansion of use.

IV. Secretary’s Report: none.

V. Treasurer’s Report: Jan moved to pay Bill McKnight for the 1 Rd. entrance stone. Mark seconded. Passed, followed by much discussion of placement. No immediate action. More information needed.

VI. Committee Reports:

A. Emergency Response: Rick absent.

B. Planning and Parks: 1. Julie announced Clean-up Day will be March 31, 9:00 a.m. to 2:00 p.m. 2. Russ announced some people in Orchidland are proposing a new road between Orchidland and Hawaiian Acres. Some land would be condemned for it. The idea is unlikely to progress. 3. Stephanie announced the PCDP Steering Committee meeting Thurs., March 15, Keaau Community Center, 5:30 p.m. (third Thursday of every month). HARC letter is on the agenda. PCDP Working Group reports are at the libraries and on the web. “Sustainability†survey is now online, by “Hawaii 2050†led by Russell Kokubun. (http://www.hawaii2050.org/survey.php). Public Access Open Space Natural Resource Preservation Commission meets tomorrow at 6:00 p.m., Keaau Community Center, and at Aupuni Center, March 14, 6:00 p.m.

C. Community Watch: no report. Jan inquired about radios. Patrice explained Community Watch needs only two CBs. Much discussion about radios.

D. Volunteer Fire Dept. CPR certificates have recently been issued to most members. March 24 there will be an awards meeting for those of ten years or more service. Truck is in poor shape. Need to dispose of junk refrigerator in firehouse. Alarm keypad needs to be repaired or replaced. Defibrillator will be available.

E. Maintenance: no report

F. Newsletter: Member newsletters with ballots will likely be first class postage. Non-members will get theirs at bulk rate. Some discussion of costs and adding pages. Articles not accepted may go on the website.

Russ moved to postpone the next meeting to April 15. Mark seconded. Passed.

G. Elections: Julie requested show of hands of members who will be on the ballot this year. All responded except Stephanie. Call for candidates has been posted. Russ will work on ballot improvements.

H. Bylaws & Charter: John reported research on omissions/mistakes in bylaws updates. None found beyond the “by proxy†one. Russ will check on reporting recent Charter change (about the number of HACA council members) to the State. Need “two-person†policy to be sure bylaws and charter changes are properly recorded.

I. Social: Brief discussion of refreshments for Clean-up Day.

J. Signs: Sandy absent. Patrice discussed Forest Living brochure. Process continuing. Russ suggested including discussion of grubbing permits.

K. Junk Cars: Jim resigned. Patrice is working on a laminated map for community use in locating junk cars. Mark circulated a sympathy card for Jim. Junk car amnesty program is being extended two years.

L. Landowner Relations: no report.

M. Website: Hosting service has changed. “hawaiianacres.org†address is available for any council members interested. Russ requested that the original brochure for Hawaiian Acres from the 1950s be included on the website. Phil will work on it. Stephanie suggested including Alma Miller’s diary. Some discussion of providing HACA issues discussions on the website. Stephanie suggested meeting agendas should be on the website.

N. Coqui frogs: 30 bags of lime have been purchased. Some protective gear and other equipment were stolen. Paint will be bought for the storage shed. Training lesson March 20, 6:00 to 8:00 p.m., Mt. View gym. Call 961-8065 to register. Diana described barrel trap for catching coquis. Russ moved to allow Patrice and her sister Michelle to spray HACA grounds for coquis. Mark seconded. Passed. Devra’s grant was also approved for 4 Rd. and 3 Rd.

VII. Unfinished Business

A. Russ has not had time to replace intersection signs. They’ve been put back in the firehouse.

B. Office alarm updates awaiting bids for new alarm system. Diana expects to have bids by the April meeting.

C. Committee goals due next meeting.

VIII. New Business

A. To promote membership we need a human interest article in the newsletter. Mark will do it.

B. Meeting agendas should be more available and earlier.

C. Some discussion of raising transfer fees.

D. Julie moved to approve Diana’s letter to the PCDP. Russ seconded. Passed.

IX. Adjournment at 9:02 p.m.