Hawaiian Acres Community Association

Council Meeting Minutes

February 12, 2007

I.  Call to order at 6:36 p.m.  All present except Tom.  Guests: Sandy Stokes, Arnold Westphal.

II.  Stephanie moved to approve the January minutes.  Tarael seconded.  Passed with amendment--there was only “discussion” about a fire station in Kurtistown.  Russ noted the absence of mention in the minutes of any discussion of the bylaws not being kept up to date.

III.  President’s Report: A.  Need volunteer to check updates of bylaws and charter.  John will do it.  B.  Need to address  issue of herbicide use in drainage ditch. C.  Nahn’s lot is in violation of County rules and  must be vacated of buses by March 15.  D.  $3000 coqui grant is approved.

IV.  Secretary’s Report:  none.

V.  Treasurer’s Report:  Sandy asked for clarification about  reduction of sign committee budget.  Phil explained reduced anticipated income.

VI.  Committee Reports:

     A. Emergency Response:  Rick absent.  Evacuation plan is being discussed by County.  Possible route on F between 1 and 8 Rds.

     B.  Planning & Parks:  Julie reviewed planning meeting. Trash pickup day March 3, 9:00a.m. to 3:00 p.m.  Taits will be compensated for survey work.  Much discussion about purpose and use of survey.  Jan expressed importance of PCDP discussion meetings.  Phil moved to include PCDP report in every meeting.  John seconded.  Passed.  Tarael  will see about having basketball hoops welded.  Russ asked for Planning Committee comments about a proposed new road involving condemnation of properties between HawaiianAcres and Orchidland.

     C.  Community Watch:  Crime is about the same in neighboring subdivisions.

     D.  Volunteer Fire Dept:  New radios have been bought.  Training needed on how to use them.  Russ expressed confusion about desire for new truck.

     E.  Maintenance:  We got new rubbish cans and light switches in the entryway, restooms, and kitchen.  Exterior lights will be replaced.   

     F.  Newsletter:  Submissions due April 1.  Candidacy statements needed.

     G.  Elections:  Signs calling for candidates should be posted.

     H.  Bylaws & Charter:  We discussed follow-up of updating posting of bylaws and charter.

     I.  Social:  Mark asked for discussion of chairperson duties.

     J.  Signs:  Flashing light on 1 Rd. stolen and replaced. New poster sign installed at Ainaloa entrance.  New entrance stone sign for 1 Rd. and permission for installation is ready.  Much discussion about exact position of the sign and delay in paying Bill McKnight.  Sandy will ask him for his record of expenses.

     K.  Junk Cars:  Jim absent.  Diana mentioned a friend with interest in recycling.  Russ continued the saga of the black Bronco in front of his house. 

     L.  Landowner Relations:  No report.

    M. Website:  Defects have been fixed.  Many photos requested admission.  May be screened for approval.

     N.  Coqui frogs:  No report.  Cats and chickens help.

VII.  Unfinished Business:

     A.  Tarael and John will dig for more cesspool exposure.  Need to find or make an opening.

     B.   Russ needs help with replacing intersection signs.

     C.  Much discussion of getting bids for a new office alarm system.

     D.  Lot Development Brochure meetings ongoing.  Give input by Feb. 15.

     E.  Current billing cards will have no changes.  "Volunteer" point will be addressed later.

     F.  Committee goal statements due at April meeting.

VIII.  Adjournment at 8:59 p.m.