Hawaiian Acres Community Association

Council Meeting Minutes

Dec. 11, 2006

 

I.  Meeting called to order at 6:33 p.m.   All council members present.  Guests: Sandy Stokes, Jim Allegretti

II.  Julie moved to approve minutes of Nov. 2006.  Mark seconded.  Passed.

III.  President’s Report:   A.  Diana asked for suggestions for areas for County parks and open spaces.   She suggested an area adjacent to the Old Volcano Trail.  B.  We need a rubbish can outside.  Stephanie moved to assign  John to procure a can and hardware cloth receptacle for recyclables.  Mark and Tarael seconded.  Passed.  Diana will look into arranging Environmental Management people to handle recyclables.  C.  Open house at the elementary school was well attended.  D. County fire Dept. responded to our letter about a new fire truck.  “Will receive consideration”.  E.  Shirley Pedro is requesting input about emergency response for the Puna Community Development Plan.  F.  Our building use policy should be revised.

IV.  Vice President’s Report:  Tarael discussed problem with working on new tables.  Phil moved to accept “The best tables ever”.  Diana seconded.  Passed.

V.  Secretary’s Report:  John read an e mail letter from a lot owner in Tokyo expressing gratitude and season’s greetings to the council.

VI.  Treasurer’s Report:  2007 budget may be $6,000-$10,000 in the red.  Look for ways to economize.  Defer as much as possible.  Jan moved to defer payment for the new stone signs to October.  Mark seconded.  Passed.  Sandy suggested the newsletter could be more electronic. Phil recommended an executive committee meeting to discuss budget concerns. Some expenses will overlap between Community Watch and Emergency Response.  All committees should propose line items for budget approval.

VII.  Committee Reports: 

     A.  Emergency Response:  Rick absent. 

     B.  Planning and Parks:  Julie discussed confusion about committee meeting times, and plans for tallying survey responses.

     C.  Community Watch:  Patrice reported people threatening each other;  someone punched Gerry Toci.  Russ discussed ripoffs at Pete Epperson’s  

     D.  Signs:  Sandy reported the next entrance sign by Bill McKnight is ready.  The letter to Debbie Wie asking to place it on her lot has not yet been answered.  The blinking light at the 1 rd. entrance still doesn’t work.  Who removed the community watch sign and put up a stop sign?  Intersections signs replacement has been postponed.

     E.  Volunteer Fire Dept.:  Russ will ask Sheldon about the unspent $1000 in the budget.

     F. Maintenance:  John discussed installing light switches in the restrooms, lobby, and kitchen.  Tarael fixed the lights in the firehouse.  John made new screens for the kitchen.  Will dig  to locate cesspool for upgrading

     G.  Newsletter:  No report.

     H.  Election:  Some discussion of voting on bylaws and charter amendments at January meeting.

     I.  Social:  No report.  Linda may return.

     J.  Junk Cars:  Jim expressed thanks to Patrice for help.  Assembly of God people may help clean out trash from cars.  Julie will see about it.  Tom expressed concern about cars being buried under dirt.  Several stories of particular cars.

     K.  Website:  New layout will be proposed.  Classified ads and links to businesses may be acceptable.

     L.  Coquis:  Diana discussed a new grant proposal including 200 bags of lime, gloves, rubbish bags, and two more sprayers.  Julie moved to approve.  Tarael seconded.  Passed.  Patrice and Devra will be working some of the HA areas coqui treatments.

     M.  Landowner Relations:  No report.

VIII. Unfinished Business

     A.  Russ will look into a better deal for the office alarm.  Firehouse alarm may need repair.

     B.  John asked about legal points on the 8 Rd. drainage project easement.

     C.  Sandy presented a brochure from Volcano about forest conservation in lot clearing and developing. ????

     D.  Russ moved to include the word “voluntary” on dues notices for HACA membership.  Jan seconded.  Passed.

IX.  Adjournment at 8:56 p.m.