Hawaiian Acres Community Association

Meeting Minutes

Nov. 13, 2006

I. Meeting called to order at 6:30 p.m. A. All board members present except Russ and Mark. B. Guests: Paul Shrift, Sandy Stokes, Cynthia Linet, Kaila Dehmer.

II. Drainage culvert/ditch issue: Paul argued in favor. Tarael moved to accept easement with County maintenance, County liability. Jan seconded. Passed. There may be stipulations as to HACA participation in forming the language and terms of the easement.

III. Tarael moved to approve Oct. minutes. Julie seconded. Approved with corrections: A. Stephanie did not say the “working groups” would focus on transportation. B. The one who complained about the road was David Zeissler, not David Stowe.

IV. President’s Report: A. Diana discussed assembling a list of pending projects. B. Diana mentioned a visiting waste disposal expert and HIEDB meetings.

V. Secretary’s Report: no report

VI. Treasurer’s Report: Good response from committees for budget requests. 2007 budget ready soon.

VII. Committee Reports

A. Community Watch/Emergency Response: Rick absent. 1. Patrice is requesting $1684 for CB net. HAM licenses aren’t needed. Grant may be available. 2. Patrice reported complaints about crack heads, stolen gate, and bulldozers violations. Stephanie suggested referring bulldozer complaints to www.hawaiiislandplan.com.

B. Planning and Parks: Julie discussed possibility of clean-up project with Assembly of God church and planning meeting time to review survey results.

C. Volunteer Fire Dep.: Diana read proposed letter to County Fire Chief requesting new fire truck consideration. Julie moved to approve. Stephanie seconded. Passed.

D. Signs: 1. Sandy reported installation of new blinking light on “Incoming Yield to Outgoing” signs and delay of installation of “Flooding “signs at 9 & C Rds. 2. Sandy discussed writing to Debbie Wie for permission to set up “Hawaiian Acres” stone sign at the 1 Rd. entrance. Stone may be ready in January. 3. Sandy presented a brochure about lot development & forest preservation from Volcano. Stephanie moved to produce copies of Hawaiian Acres version to be sent to all new lot owners. Jan seconded. Passed.

E. Maintenance: 1.Julie moved to allow Kaila to clean out kitchen cabinets. John seconded. Passed. 2. Stephanie moved to allow Scrapbooking Club to use vacant drawer. John seconded. Passed.

F. Newsletter: Complimentary remarks about the newsletter. Stephanie suggested newsletter should be more factual and expressed concern about absence of survey data sheet with the newsletter.

G. Charter & Bylaws: Need quorum at the January meeting to vote on proposed changes.

H. Social: Need new chairperson.

I. Junk Car: Jim absent. 1. Patrice reported Doi/Salazar junkyard is cleaned up. 2. John suggested looking into cost of putting up a laminated Hawaiian Acres map on the bulletin board for reporting junk car complaints. 3. Tom reported junk cars on D Rd. and cars buried under dirt.

J. Website: 1. Old newsletters are now posted. 2. Tom moved to drop proposal of change in

marijuana reference in Hawaiian Acres “history” on website. Phil seconded. Passed. 3 Phil announced setup of “Google Group” which may include events announcements.

K. Coqui Frog: Diana mentioned contribution of $120 from budget to newsletter cost. New grant proposal due soon. Need to focus on worst infestations.

VIII. Unfinished Business

A. New septic tank may cost only $2000--$3000. Phil moved to hire John to dig to expose existing system. John seconded. Passed. B. Office alarm codes updates still pending.

IX. New Business

Tom reported research notes concerning definition of Office Manager job as employee vs. independent contractor.

X. Adjournment at 8:40 p.m.