Hawaiian Acres Community Association


Council Meeting Minutes


Sept. 11, 2006




I. Meeting called to order at 6:32 p.m. All members present except Linda. Guests: Bob Jacobson, Jim Allegretti, Rick Gardner, Sandy Stokes, Sarah Burgess and her mother.


II. Julie moved to approve the Aug. 14 meeting minutes. Mark seconded. Passed.


III. President’s report: Diana discussed A. Items in “Office Manager’s Report”. B. New meeting time. C. Residency requirement for Council membership candidacy as related to Phil’s new situation.

D. Presented new Committee Task Schedule Sheet. Stephanie moved to approve. Jan seconded. Passed.


IV. Secretary’s Report: none.


V. Treasurer’s Report: Phil announced A. Recent payments to CPA for 2005 tax filing and DCCA filing fee. B. HARC may help with cost of two signs. Jim offers money from the Junk Car budget also. C. Committee chairs should present budget requests by Nov. 1. D. Presentation of “Fraud Prevention Procedure” is deferred. E. Various committees may make contributions to newsletter expense because of additional costs related to the Survey (Planning, Coqui, Junk Car). F. Russ will look into obtaining a better deal for the office alarm.


VI. Guests Concerns: Bob presented survey information from a Keaau Planning Group survey of 2001.


VII. Committee Reports:

A. Emergency Response: Rick presented budget and announced 2-way radio improvements, HA CB net, Sundays, managed by Jerome Siebenrock. Our antenna needs work. Working on evacuation routes and CPR Red Cross training is coming up.

B. Planning and Parks: 1. Julie reviewed planning meeting of Sept. 5. We revised the Landowner Concerns Survey. Stephanie moved to delete the introductory line of question 15. Russ moved to delete # 6. Julie moved to delete # 5. Julie moved to asterisk all questions needing additional explanation and to revise question 13 to read, “…consider donating…” Mark seconded all four motions. All Passed. Phil moved to insert lot # or TMK requests at the beginning of the survey rather than at particular questions. Tarael seconded. Passed. 2. Stephanie inquired whether the PEAR easement document has been submitted to Land Court. Bob: “Yes.” 3. Julie moved to accept survey with corrections as “finished”. Russ seconded. Passed.


Sarah Burgess, running for State House District #4, presented her political position. Concern about conservation and abuse by bulldozers. Importance of family. “Will work hard and listen to informed people.”


4. Newsletter articles related to planning and survey will be final at the Oct. 3 planning meeting. 5. Tarael presented information about costs of basketball backboards and recommended a choice. John moved to accept. Julie seconded. Passed. Welder will be needed. 6. Stephanie presented a letter to the Tribune-Herald editor about PEAR widening and moved to send it on HACA letterhead. Russ seconded. Julie moved to amend to send with names of only those board members who approve it. Mark seconded. Passed with revisions. 7. Puna Community Development Plan meeting of working groups announcements Sept. 20 at the Ola’a Community Center.

C. Community Watch: Patrice: Meeting attendance poor. Crime has increased. Other subdivisions are not so bad as Ainaloa and Hawaiian Acres. Need more money for radios. ATV stolen on E Rd. Some are being confiscated. Car stolen on 1 Rd. Gate stolen on 8 Rd. Pete Epperson had two incidents of power tools stolen.


D. Volunteer Fire Dept: Uncontrolled burn on E Rd. Fire truck broke down again. Russ moved to write to County Fire Dept. for new fire truck. Stephanie seconded. Passed. Diana will write and submit to next meeting for approval.


E. Signs: 1. Sandy complained of “creative signage”. Will write newsletter item about sign ordinance. May not apply to private roads. 2. Removable bulletin board sign may be ready soon. 3. “Yield” signs ready soon. HARC signs will be ordered for C & 9 flooding intersection. 4. No news about the 1 Rd. stone. 5. Roger Robinson and Russ will replace intersection signs.


F. Maintenance: 1. John reported repairs done to decayed areas of building, fan installation, window replacement, and new locks/keys plan has been postponed. Tarael pointed out window latch difficulty. Part of downspout stolen. 2. Damaged phone booth removed by phone co.


G. Newsletter: Deadline is Friday. Council members listed their topics. Tarael offered to help with typing.


H. Elections: Diana will look into calling for the Area 1 Rep. vacancy.


I. Bylaws & Charter: Russ contended some of Diana’s proposals for amendments. Resolution postponed.


J. Social: Linda absent.


K. Junk Cars: Jim reported two cars removed. Doi/Salazar junkyard removal should be finished. Julie moved to send letter to ask for update. Mark seconded. Jim will write. Passed. Thanks to Jim for the refrigerator.


L. Website: Nothing yet from Vershell. Isabel will help with improvements. Tarael moved to apply newsletter ad policy to website. Russ seconded. Passed. More discussion is needed about implementation.

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M. Coqui Frogs: Diana has written budget report. Coqui Frog meeting Sept. 12 in Kona.


VIII. Unfinished Business: A. Russ read letter from Police Dept. about gun use. DLNR people coming to Oct. meeting.

B. Bus stop shack on 1 Rd. still pending.


C. Phil will produce a sign-up form for key holders and will work out alarm code updating with Russ.


D. Need to upgrade cesspool. Diana will get bids.


IX New Business: A. Julie moved to limit political speakers at HACA meetings to ten minutes. Mark seconded. Passed.


B. Diana announced our building is permitted but the firehouse is not finaled.


C. Thanks to Tarael for the drinking water system.


D. Phil moved to set regular meeting times at 6:30. John seconded. Passed.


X. Adjournment at 9:39 p.m.