Hawaiian Acres Community Association

Council Meeting Minutes

August 14, 2006

I. Meeting called to order at 7:00 p.m.

II. A. All members present except Russ and Linda. B. Guests: Gary Steinmann, Sharon Deuel, Sandy Stokes, David DeForest, Martin Gross, Jim Allegretti. C. Mark moved to approve July minutes. Phil seconded. Passed Phil noted to record that Laurie did nothing wrong in the misunderstanding with Linda, about sending Diana to Linda’s house.

III. President’s Report: A. The Assembly of God church members want to help with community service in Hawaiian Acres. Julie moved to discuss it with the pastor. Stephanie seconded. Passed. B. The EPA says we need an upgraded septic system . The Ainaloa one cost $30,000.00. Patrice: We may qualify for exemption. Diana will research further.

IV. Treasurers Report: A. Mark volunteered as check signer. Julie moved to approve. John seconded. Passed. B. CPA advises fraud incident plan. Phil listed items in the plan outline. C. Committee funds requests deadline set for Nov. 1.

V. Secretary’s Report: No report

VI Guests concerns: A. One complaint of not receiving ballots on time. Need election committee chairperson. B. Sandy announced new meeting notices sign and need for “yield” signs. Martin reported accident involving failure to yield on Rd. 1.

VII. Committee Reports

A. Emergency Response: Rick absent. Diana presented a list of concerns from Rick.

B. Planning and Parks: Stephanie announced 1. Basketball hoops poles are up. Tarael will research costs of new hoops frames. 2. No progress on other items except there will be a PCDP meeting Wed. at 6:30 at the Olaa Community Center, and we’re waiting for the information about busses from old surveys. 3. State “sustainability” workshop Aug. 26 . Land use and Zoning meeting is at the same time at Pahoa high school.

C. Community Watch: Patrice reported 1. Hassle about “neighborhood watch” sign that had to be moved on 1 Rd. 2. Two home invasions and burglaries on G. Rd and 4 Rd. Old orange or red Ford Fiesta. Old white dodge pickup truck. Broken fender on left. 3. Use the decals identifying Hawaiian Acres vehicles.

D. Volunteer Fire Dept.: no members present.

E. Maintenance: 1. John announced change of plan about “building painting day”. Listed a few more items needed. 2 Diana suggested a ceiling fan for the office. John will install. 3. Jim Allegretti volunteered a used refrigerator. Tarael will install.

F. Newsletter: Survey will go to members in newsletter and separately to non-members. Survey input deadline set for Aug. 31. Cost may go over budget. May need to use Planning and Parks money.

G. Elections: Still no Area 4 Rep. Phil will post notice on website. Some discussion of Ken as candidate.

H. Bylaws and Charter: Diana presented and discussed proposals for changes. Mark moved to accept as written. Phil seconded. Passed.

I. Social: Linda absent. John moved to buy drinking water system. (three jugs, urn, $100 limit) Jan seconded. Passed. Tarael will set up drinking water.

J. Junk Car: Jim reported several car removals and progress in learning the process. Amnesty program extended two years.

K. Landowner Relations: no new listings.

L. Website: no report. No submission from Vershell.

M. Coqui frog: Aug 29 meeting at Komohana Ag. Complex for free lime and voucher. We have more bags of lime and citric acid. County will spray E Rd. to 6 Rd. We need more people using the equipment.

VIII. Unfinished Business: A. Russ’ invited officials will attend the next meeting to address the question of hunting and gun use. B. Bus Stop shack at 1 & D Rds. still unsettled.

IX. New Business: A. Julie moved to enact a policy of etiquette and courtesy. Tarael seconded. Did not pass. B. Phil moved to replace building and office locks and update alarm codes. Jan moved to approve. Mark seconded. Passed. John will change locks. C. Julie moved to supply building keys to all council members. Mark seconded. Passed.

X. Adjournment at 9:19 p.m.