Hawaiian Acres Community Association

Meeting Minutes

May 8, 2006

I. Meeting called to order at 7:20 p.m.

A. All board members present except Jan, Joe, Linda, and Danny.

B. Guests: Sandy Stokes, Patrice McDonald, Ken Cutting, Noah Bath, Paul Shrift.

II. Mark moved to approve April minutes. Julie seconded. A. Russ pointed out the “Roads in Limbo” item was erroneously reported. He meant to say they were County roads and the issue did not affect us.

B. Diana noted “bird sanctuary” should be deleted under “Landowner Relations”. Minutes approved with appropriate amendments.

III. President’s Report: Russ announced: A. The Puna Community Development Plan still pending. B. 45^th anniversary party July 8 will include swap meet and farmers’ market. Dave Millington volunteered to provide sound. in exchange for HARC road dues. Russ will discuss with Dave to clarify. “Tropical Blend” will play.

IV. Secretary’s Report: A. John requested cell phones be kept turned off during meetings because of possible interference with the recorder. B. Kea’au High School needs help with “Project Gradnite”.

V. Treasurer’s Report: Phil discussed sign committee allowance. Needs to find out about consultant fees. Russ noted “Safety and Beautification” budget is confusing. Insurance coverage question deferred until renewal time.

VI. Committee Reports

A. Emergency Response: Ken announced his trip to Maui for a Red Cross course resulted in his becoming Director of Relief Operations for up to and including a category 4 hurricane. Make sure of 3-day supply of food and supplies.

B. Planning and Parks: Stephanie announced: 1. We still need cement for the basketball hoops posts. 2. Those interested in a pavilion should see the one downtown at the Mormon church. Diana suggested a Community Center building adjunct rather than a separate pavilion. C. We may get more mailboxes. Possibly within a mile of the existing route. John moved to approve use of HACA letterhead for Stephanie’s proposed letter requesting more boxes. Mark seconded. Motion withdrawn pending presentation of letter at June meeting. D. Russ moved to begin a pavilion fund. Unknown who seconded. Stephanie noted we have $3000.00 already allotted. Ken suggested we have money in CDs that may be available. Some discussion of pavilion location. Motion withdrawn pending more planning meeting discussion. Julie mentioned a grant is possible for the project. E. Stephanie presented a list of questions, that were asked at planning meetings, concerning legal documents and status of the Easement Agreement with the County and of the road lot. Board decided to rework the questions.

C. Community Watch: 1. Patrice reported confusion with ordering and paying for signs. 2. Meeting dates and times are not settled yet. 3. Need copies of area maps. 4. One call to where someone bulldozed and began to develop a wrong lot. Several calls concerning wrong lot surveying. 5. Stolen and recovered signs may be replaced. 6. Paul: Next Puna community watch facilitators’ meeting will include a police officer.

D. Volunteer Fire Dept: Russ reported one call at D and 1 Rds. Apparent false alarm. Another at 8 Rd. near Stephanie’s house.

E. Maintenance: John reported one rain gutter repaired and announced an estimate of $1800 for building painting, if he were being paid to do it.. Two areas of wood repair needed. Some discussion of paint color. John moved to spend $500 for painting supplies. Several members seconded. Motion passed.

F. Newsletter: Folding party, May 19, 20, 21. Julie moved to spend $270 for first class postage for newsletters to mainland members. Phil seconded. Motion passed.

G. Elections: Still need a ballot tallier for the election.

H. Bylaws & Charter: No report

I. Social: Linda absent.

J. Signs: Discussion of ideas about placement of rock sign near Ainaloa entrance.

K. Junk Cars: 1. Diana announced improvement in process for requesting a car removal. 2. Ken pointed out the need for intersection signs for emergency vehicles.

L. Landowner Relations: No report

M. Website: No report

N. Coqui Frog: Storage shed will be delivered for coqui eradication supplies. Some discussion of security devices and strategies.

VII. HARC: A. Board approved HARC storage of cold mix. B. HARC will use the old recorder. Russ inquired about storage of recorder information.

VIII. Unfinished Business: A. Russ moved to accept Mark’s bid of $350.00 for removal of the old recycling center rubbish. Stephanie seconded. Motion passed.

B. Hunting and Gun use: Russ drafted a letter. Will present at next meeting.

C. Nahn’s request for a variance to set up a store on her lot. No action.

IX. New Business: A. Intersection sign replacement. No action. B. New curtains for the community center. Stephanie calculated we need about $300.00 for the project. Action deferred.

X. Adjournment at 9:55 p.m.