Hawaiian Acres Community Association

Council/ General Membership Meeting Minutes

April 9, 2006

I. Call to order at 2:21 p.m.

A. All council members present except Joe and Danny.

B. Guests: Jim Allegretti, Ken Cutting, Nhan Tran, Alita Warner, Marilyn Warner, Tarael Thorpe, Sandy Stokes, Terry Lonergan, Bob Jacobson, Cyndi Jorgensen, Nathan Carpenter, Patrice MacDonald, Sharon Denel, Gary Steinmann.

C. Proxies held by: Russ Brauher--Lynne Brauher; John Lehnert--Danny Brouillette; Stephanie Bath--Roy Bath;

II. Motion to approve March 13, 06 minutes by Linda, seconded by Mark. Amendments suggested: A. bulletin board work begins March 30, instead of April 30. B. Minutes should include guest list instead of referral to sign-in sheet. C. Tundai is a CPS officer, not a police officer. Minutes approved with amendments.

III. President’s Report: Russ reported A. Farm dwelling definition bill may not be reheard. HA may not apply. B. Wao Kele O Puna may close deal in a few months. C. Russ applied to county e-service grants locator program. Provides access to charitable non-profits. Julie moved to authorize application. Mark seconded. Passed. D. Old Volcano Trail history booklet presented. Bob offered to make copies. E. “Roads in Limbo” future development and maintenance must be decided in planning meetings. F. Still working on clearing up rules concerning discharge of firearms. G. A bill is in progress to control loose, biting, and barking dogs. H. Call Health Dept. about excessive rooster noise. I. New e-mail address: info@hawaiianacres.org.

IV. Secretary’s Report: Julie withdrew motion to accept proxies by fax or e-mail. Russ says Robert’s Rules says such are OK but need to be formally adopted in By-laws.

V. Treasurer’s Report: Phil noted per Office Manager’s Report that “The Driveway Survey has come out of the ‘consultant’ item in the budget in the past and so that is where it is logged for now. However, the cost exceeded that budget amount. Safety and Beautification does not show a deficit, it shows a credit from HARC’s payment to HACA for some signage (trailering of tracked vehicles).” Sandy: “Sign committee needs separate line item.” $2400.00 has been budgeted. Diana: “Forecasting should be done at the beginning of the year.”

VI. Committee Reports:

A. Emergency Response: 1. Ken presented history and introduced Jim A. 2. Hawaiian Paradise Park emergency response is cooperating with our radio program. 3. CPR training program at UHH gym. Would like to start a CPR/disaster preparedness program here. 4. Expand cooperation with other subdivisions’ programs. 5. Taking disaster management training with Red Cross. 6. Budget is now $150.00 for in case of fires. May ask for more if we have a “Disaster preparedness Day.” 7. Some discussion of need for ER article for newsletter and other late/truant articles. 8. Jim discussed hurricane preparedness. He’s working on a grant proposal for establishing a hurricane shelter.

B. Planning and Parks: 1. Need installer for basketball hoops. 2. Small group discussions are being organized for the Puna Community Development Plan. Next meeting this Tues., 6:00 p.m. County people are listening. Bob pointed out agreement in N. and S. Kona on growth restriction. 3. Diana: “Next Environmental Management meeting in Hilo May 23, 9:00 a.m.

3:25 p.m., meeting declared “General Membership”.

C. Ken nominated Jim Allegretti to chair Junk Car committee. Linda seconded. Passed.

D. Community Watch: 1. Patrice reported attendance is good and volunteers are needed to move new signs. Also magnetic signs have been located. Russ will report on cost. Terry will help with distributing signs. 2. Coordinators’ meeting tomorrow evening, 6:30 p.m. 3. Mushroom Bill’s DVD collection stolen April 5.

E. Volunteer Fire Dept.: One report of car smoking. No fire.

F. Maintenance: Unfinished projects still unfinished.

G. Newsletter: Danny resigned as editor. Exec. committee is pro tem substitute. Stephanie moved to defer newsletter discussion until after the general membership meeting. John seconded. Passed. Some articles are still unfinished. E-mail change caused some delays.

H. Elections: Terry and Sandy volunteered as ballot talliers.

I. By-Laws and Charter: John moved by-laws change proposal (term extension to two years), article for newsletter should be changed to charter change. Unknown who seconded. Passed. John will revise.

J. Social: Drinking water issue still pending. HACA birthday party July 8, 8:00a.m. to 5:00 p.m.. Will include swap meet. Open to all. Some bands have promised to attend.

K. Signs: 1. Sandy suggested unauthorized signs, “Public access, drive carefully” should be removed. Decision to take no action. 2. Allan moved to let sign committee deal with “Incoming Traffic yield to Outgoing” signs. John seconded. Passed. 3. We have a new sign identifying the HACA building. 4. Need to set up information sign for Ainaloa entrance and 1 Rd.

L. Junk Cars: Jim will consult with Laurie about process of car disposal.

M. Landowner Relations: 1. Diana reports no new contacts. 2. Discussion of native forest dedication to bird sanctuary. Tax savings. Article for newsletter. 3. No report re ohia cutting moratorium.

N. Website: Phil reported changes in details. New hosting service at $24.00/yr. Will investigate member interactive service.

O. Coqui frog: Diana showed copies of her grant proposal form and described details. John moved to approve and allow use of HACA letterhead. Unknown who seconded. Passed.

VII. Unfinished Business:

A. Old recycling center removal still needs bids. Stephanie moved to get more bids in the next two weeks and to complete the job by the end of May. Allan seconded. Passed. Mark will bid. Susann Tita’s bid declined. Some materials should be salvaged.

B. Hunting and gun use: 1. We’re still waiting for prosecutor’s response. Apparently target shooting is allowed. Stephanie moved to write to police for detailed clarification. John seconded. Passed. Russ will write. Letter will ask about “reckless endangering”, written permission, licensing, distances from roads and buildings, firing ranges rules, etc. Bob: “Cc my office on the letter for prompt action”. Russ will get copies in everyone’s box. 2. Nhan reported problems with pigs, shooting, and ohia thieves.

C. Driveway Survey: 1224 driveways. Much other information included. Julie moved to have Laurie make two copies. John seconded. Passed. Mark suggested copy to CD.

D. Second Recorder will be purchased by office manager.

E. Diana volunteered to attend next HARC meeting.

VIII. New Business:

A. Nhan presented her proposal for a special use variance for setting up a store on her lot and asked for HACA support. More study needed. Action deferred.

B. Mark: “Caller IDs can now be faked to obtain personal information.” Stephanie: “Some personal phones can be used for spying”.

IX. Adjournment of General Membership meeting at 5:50 p.m.