Hawaiian Acres Community Association
Council Meeting Minutes
March 13, 2006
I. Meeting called to order at 7:05 p.m.
A. All Council members present except Rod and Joe
B. Guests: See sign-in sheet.
II. Julie moved to approve minutes of Feb. meeting. Diana seconded. Minutes approved with two amendments: A. Karate club supporters were “disruptive”. B. Community Watch rep. was Mark, substituting for Patrice.
III. President’s Report: A. Russ expressed thanks for the letter of condolence re his father. B. Rod has resigned. Julie moved we write a letter of thanks to Rod. Mark seconded. Passed. C. Puna Community Development Plan meetings are scheduled. D. Elections coming up and new office computer = tightening up of office access after annual meeting. E. Impact fees for home builders may be increasing.
IV. Secretary’s Report: A. John apologized for not previously keeping better track of proxies. Julie moved we accept faxed and e-mailed proxies. Mark seconded. Motion deferred. Russ will research. B. John moved we buy another recorder. Stephanie seconded. Passed. C. Office manager’s report reviewed. D. John read a letter from the County announcing “Wai Puna Water Stations Water Spigots” project grants. Three meetings scheduled.
V. Treasurer’s Report: A. Phil announced we need a Community Watch budget request. B. Russ inquired about “Safety and Beautification” deficit. Phil will research.
VI. Committee Reports:
A. Emergency Response: Patrice reported the committee is active but the community is not being informed. Need report on how money is being used. Russ will call Ken to ask.
B. Planning and Parks: 1. Stephanie announced picnic table is set up. 2. Small group brainstorming for Puna Community Development Plan postponed. Stephanie distributed sign-up commitment sheets to determine interest. 3. Diana reported Environmental Management Commission is improving junk car removal program. Patrice, Julie, and Diana discussed “conservation areas” and property tax savings.
C. Community Watch: 1. Russ announced an assault on Tundai, a community watch member and police officer, on 3 Rd. between D and C. 2. Patrice moved to buy four community watch signs. John seconded. Stephanie amended to buy six. Diana seconded. Passed. 3. Patrice presented a synopsis of community watch meeting minutes. 4. Much discussion of communications systems. 5. Patrice will do more research on magnetic mobile signs. 6. Next meeting March 21, at 6:30.
D. Volunteer Fire Dept.: Russ reported one call based on smoke smell. County trainer and Sheldon absent from previous training session. Need grant writer for fire truck.
E. Maintenance: John moved to set a building-painting day. Mark seconded. Motion withdrawn pending cost research.
F. Newsletter articles due April 1. Danny moved to send mainland newsletters by first class mail for ballot issue only. John seconded. Did not pass. Tarael suggested an article about it go with the newsletter.
G. Elections: John will write newsletter article about term extensions. Ballot tallier needed. Tarael volunteered.
H. By-laws & Charter: no discussion.
I. Social: Russ will call Linda about 45th anniversary party in July. No paid band scheduled. Party date not set.
J. Sign: 1. Sandy announced John will begin April 30 on the bulletin board construction. 2. Sandy showed sketch of 2’ x 6’ sign to go on the front of the building and moved to install it. Cost $250. Phil seconded. Passed. 3. Bill McKnight is working on a second entrance rock sign for 1 Rd.
K. Junk Car: Needs chairperson. Office manager will make calls as reports are made.
L. Landowner Relations: 1. Diana announced five properties now listed. Also announced coqui frog workshop March 21, 9-12 a.m., 875 Komohana St. Volunteered to write grant proposal to deal with frogs. Need storage space for equipment. Diana’s friend has a shed. Will show draft of grant proposal next month. 2. Russ updated information concerning “threatening” letter about land sales.
M. Website: Phil reported additions to website. Need to add “Calendar of Events”. Allan inquired about $ for website. Phil: for possible “web hosting” expense.
VII. HARC: Russ will call and ask Joe to attend HARC meeting this month.
VIII. Unfinished Business:
A. Rod did not have time to do driveway survey. Allan moved to assign contract to John. Mark seconded. Passed.
B. Recycling Center removal bids have been requested without results. Several proposals to dispose of rubbish. Will assess volume of job after the meeting.
C. Karate Club banner removal vote and proxy issue reviewed. No new action taken. Allan inquired about validity of “threatening” letter to “end karate program” from Danny. Russ endorsed the letter procedure. Allan moved to set up poles for his banner to be kept up perpetually. Unknown who seconded. Motion did not pass. Julie moved to accept Allan’s proposal for 15’ poles at his expense for materials. Mark seconded. Motion did not pass.
IX. New Business:
A. Susan Tita reported a problem of illegal pig hunters and random shooting. 11 Rd. needs “No Hunting” signs. Too many pigs chased into her yard. Diana proposed a newsletter article about it. Mark moved to write a letter to the police about the problem. John seconded. Passed. Susan will compose letter to be submitted at next meeting.
B. Duties of Vice President reviewed. More discussion of Danny‘s “threatening” letter to Allan about building use “violations“. John read a letter from Linda (absent) concerning “fairness” of building use rules enforcement.
C. Responsibilities of board members discussed. Allan announced having joined the board “ to stop harassment” and reinstate karate program.
X. Adjournment at 10:36 p.m.