Hawaiian Acres Community Association

Board Meeting Minutes

October 9, 2005

I. Meeting called to order at 2:10 p.m.

A. All board members present except Stephanie (proxy to Phil Tait) and Allan (to be sworn in).

B. Guests: Ken Cutting, Sandy Stokes, Laurie Saarinen, Dave Wearstler, Bob Jacobson, Kathy Martin, Paul Shrift, Tarael Thorpe, Tunde (Ayotunde) Adewunmi, Elizabeth Zogby, Paul Shrift, and James Seaquist.

II. Move to approve minutes by Danny. Seconded by Jan. Passed.

III. President’s Report: A. Doi/Salazar junkyard yet unresolved. Appeal, complaints, fines pending.

B. Russ will head Community Watch. C. Make a Difference Day Oct. 22 D. New mosquito species found in Puna.

IV. Secretary’s Report: A Kathy Martin wants a moratorium on cutting Ohia trees. B. Laurie drafted a letter to neighbors of Doi/Salazar. Julie suggested amend to delete apology sentence. Mark moved to approve with amendment. Phil seconded. Passed. Bob will keep us apprized of county action on this issue.

V. Treasurer’s Report: A. Community Watch funds returned. Funds will be allocated per purchase order policy. Dissolution of non-profit status by the State was result of failure to file annual report, not a financial report. B. Office services inadequately funded, as duties load has increased. Phil moved to authorize increase of $3000.00 for the remainder of the year. John seconded. Passed.

VI. Committee Reports :

A. Emergency Response : Civil defense officials are impressed with our preparedness. Thanks to Ken.

B. Planning and Parks: Stephanie absent. Basketball poles are delivered. DeLima drilling yet to be called. Stephanie’s report reviewed. Environmental Management Commission has several issues requesting input, particularly the junk car issue. County letter concerns stiffening penalties for grubbing and stockpiling violations. Relies on community complaints.

C. Community Watch: A. Dognapping incident. Dog returned. No police report. B. Rumor of home invasion. C. Run amok dogs. Ducks stolen. One goose killed. D. Tunde volunteered involvement in community watch. D. Nhan has been ripped off several times.

D. Voluntary Fire Dept.: Truck fixed. Thanks Joe. No fires. Chief Sheldon married.

E. Maintenance: A. Motion sensor lights are up. B. John moved to allow Rod to mow grounds at his discretion rather than strictly once per month; no increase in monthly rate. Mark seconded. Passed. C. Need to fix rain gutter. D. No news on office upgrades. E. Window laminating bids still pending.

F. Newsletter: Printers have it. Folding volunteers needed.

G. Bylaws amendments notifications are in newsletter. May be voted on at next annual general membership meting.

H. Social: Kitchen supplies needed, especially drinking water. Linda will research water filter.

I. Sign: 1. Entrances: Bill is waiting for go ahead on entrance signs. Russ and Bill and Sandy will address Nhan’s safety issue about the rock sign on her lot. Variance is needed? Landscaping needed for new stone sign 2. Community announcements: Dave volunteers to build bulletin board at each entrance and at community center for community activities only. Ken: Signs in firehouse should be considered. Danny: Building identity sign should be improved. No bulletin board action taken. 3. Tracked vehicle tailoring signs will be redone. Need better ones with larger lettering. Sandy will look into it.

J. Junk Cars: County can’t move cars fast enough. Rod wants to write another letter to remove all abandoned or derelict vehicles. Paul: HARC wants o see copy of Rod’s proposal. Rod will write.

K. Landowner Relations: Julie moved to write thank you letter to Vance Kennedy for donations of $1500.00 each to HACA and HARC. Jan seconded. Passed. Diana will write.

L. Website: No new developments. Please submit articles or links concerning community watch and emergency response.

M. Kathy presented her idea concerning ohia cutting moratorium. Subdivision has neither covenants nor control of lots except for road lot. Tree education is needed. Russ suggested subdivision environmental code document. Phil: Should include with “welcome packet” for new owners. Ohia issue put under Landowner Relations committee.

VII. Unfinished Business: A. No action on “Yield” signs. B. Office Services Contract revision not ready yet. C. Newsletter article concerning mailboxes to determine interest level. D. Some discussion of coqui frogs, and nettle caterpillars identified.

VIII. New Business: Diana moved for by-laws amendment to limit officers’ terms to four consecutive years. Phil seconded. Motion did not pass.

IX. Adjournment at 4:40 p.m.

Paul took pictures of board members for the website.