Sunday, October 18, 2015

HACA Quarterly Meeting Minutes: Sunday October 18th, 2015

Hawaiian Acres Community Association

Meeting [Quorum short for Membership Meeting]

Sunday, October 18th, 2015…..3:15 PM


Call to order and check quorum: 16 signed in, one proxy, four members

with multiple properties, for a total of 23….short of a 2/3rds or 30 needed

for membership meeting voting quorum.


List of attendees (lots/votes):

Nick Owens, Shawn Beltz, Jennifer Meyers, Diane Winslow, Simone Lindhardt (3), Robert Gentzel, Susan Tita, Mark McClintick (3), Brian Farris, Chess Am, Cal Coonz, Dorothy Sanger (2), John Breitmeier, Patrice Macdonald (2), Rachel McClintick, Laurie Birch, Dave Huff





At call for two minute community input, Bob G.

raised concerns for non-compliant F.A.A. helicopter flyovers. It was determined to

make a statement on the issue and inform our members of the petition.




II. Approval of minutes from September 2015. [Simone moved; Jennifer second]

All approved.


III. President, Simone, welcomes members and guests. [New member present, Brian

Faris.]

IV. Secretary, Diane, thanked V.P. Shawn for new website for minutes and Acres news.


V. Treasurer’s Report: Laurie B. said that we started our term with $55,000 and that

we now have $60,000 in our Treasury. Our SUP application has cost us ~ $850 over the past year. Our

Reminder postcards were a success.


VI. Committee Reports: Patrice on Maintenance. Items completed….Chains on gate

hinges. Under consideration….perpetually missing items slowed by stenciling our name;

checking motion light; checking drainage over front door; catchment cover. Dorothy S.

reported on the last step to our SUP approval. The committee has asked to be exempted from the $2,000 valve to provide the Volunteer Firefighters with a second method to get water from catchment.

VII. Unfinished Business: Shawn explained that a new insurance broker was looking

for replacement for our Liability Insurance. Simone and Andrew will check with

County regarding our Keiki Bus Shelters. Regarding the Annual Newsletter…..

articles will be submitted at a meeting in two weeks and printer and mailing

planned out. [John B. said to include next year’s meeting times]

VIII. New Business: Discussion defined further research needs to be done on protecting

liability by reaffirming independence of Volunteer Fire group and the Neighborhood Watch. It was agreed that the Neighborhood Watch was independent.


Jennifer discussed plans for welcome package for new members and bylaw amendment for a

free non-voting membership included with title transfer fees. It was also announced that the Center has a new wireless router on the way for our members. Faster Internet!








Also, a HACA wrong phone number listing on the website has been resolved.




IX. Future Agenda Items. Amendments to Bylaws to be presented at

the January 2016 meeting regarding the transfer fee memberships as well as

reaffirming chartered responsibilities for council members and membership

stating that behaviors against other members could result in loss of

membership / building privileges. [John B. reported a problem with a member.]


X. Adjourn at 4:26 [Next regular council meeting on November 15 at 3 pm].






1 comment:

  1. Thanks to all members who attended the quarterly meeting!

    ReplyDelete